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Marine Corps Logistics Base Albany

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New MARADMIN outlines chain e-mail policy

By Jason M. Webb | | February 11, 2010

A new policy prohibiting chain e-mails stresses that forwarding the non work-related e-mails degrades network resources.

According to Marine Corps Administrative Message 061/10, network users will now be subject to account lockout if found to forward the mass e-mails.

“Forwarding chain e-mail distracts recipients from their work, degrades network performance by transmitting non-productive messages, is considered to be a denial of service threat to various Marine Corps Enterprise Network segments and causes unnecessary cost,” the message stated.

The message also stated most chain e-mails are hoaxes and are considered to be a security and privacy risk.

Chain e-mail content may include too-good-to-be-true sales promotions or hoaxes, “for every person that you forward this e-mail to, you will receive …,” “send this message to everyone you know,” and “this is true.” “Responding with “reply to all” to admonish the chain e-mail sender further saturates the network.

According to Larry Grimes, information assurance manager, Marine Corps Logistics Base Albany, if a network user receives a chain e-mail and forwards it on then he is in violation of the order.

“As we have normal e-mails going back and forth the more chain e-mails going around is additional data to our network,” Grimes said. “If we are running at 92 percent capacity, and 10 percent of that is chain e-mail, then we could have better network performance with a faster response time if we eliminated the chain e-mails.”

If a user is found in violation of sending a chain e-mail they will lose their network privileges and must report to the Information Security Branch, Building 3500, room 105, and complete a new Systems Authorization Access Request Form before they will have access restored to their network account.

Furthermore, the user will be required to complete the Department of Defense Information Assurance Awareness online training, the Personally Identifiable Information training class, the Phishing Awareness training and the Personal Electronic Device and Removable Media Storage training.

“We will have to keep the information on record, and the more times it happens the repercussions get more severe,” Grimes added.